US131 BugRun Pre Event Poker Run and Potluck

[Dustin]

OK Its getting close so this needs to get planned in a hurry! Stan of 3B Performance and Bill Edwards put on the meet n greet last year and do not want to be as responsible this year and we need to make this happen. So to add to the complication we want to add a poker run. Stan has offered up some prizes but requires 12 car participation to have them. I figured we can throw in a couple Club shirts as well. So here is the list I was given from Stan its alot to take in at first but we can get it done.

Thanks for stepping up to the plate. I have posted a couple of things on the two sites that I'am following and I recommend that you start posting on the ECPRA site about the potluck and poker run.
I will help out w/prizes and a dish to pass, but not like last year. I'll be out of the country for 7-16 Aug. and will get back w/you. I'll prob. check the sites and my Email tomorrow before I leave.
Things that need to be address as as follows.
a. tables - I'am not planning on bringing them this year. 2-3 are needed for the food.
b. grills - Bill E. and Vinnie brought them last year, it would be better for us if someone local can provide one/two of them.
c. are you setting up the poker run? Playing cards?
d. I'll check w/wife to see if we have table clothes etc. left, prob. used at granddaughters openhouse.
e. SOMEONE really needs to be point of contact on the food, otherwise we ended up eating all baked
beans, if you get my drift. I may be able to get someone to help out w/the "cooking", can't promise
but I'll ask.
f. Did anyone check w/track (Stephanie) about the food thing.
g. trash cans/boxes w/bags are needed to clean up the mess.
h. prob. 6-7 PM would be a good time - that is not too early and should allow the WI, OH, WV, IL, etc. crowd time to get there and get set up for the night.
i. I recommend the same location as last year, far enought away from the V8 crowd to go unnoticed.
j. has Bren coord. w/track (Stephanie) about the wrist bands for Sat. night so that only pay entry one time. We are at the track for the VW show and not the V8 races, that would really make some of the people mad if they were charged twice. It worked out great last year - but I have not been in contact w/track to make it happen, please follow up.
k. If I seem pushy it is because 36+ years in the Army and being in charge of Brigade size units I got used to delegating, sorry.
Thanks for your efforts, Stan C.

So we need 5 Volunteers to hand out cards to have a 5 card hand. I will try to go around the Otsego/Plainwell area to find places to have everyone stop to get a card. In thinking about this we need to have it start just off of US131 and head through Plainwell/Otsego and have a route back to the track. I can try to do this but someone more familiar with the area would be helpful. Also for the potluck we need a couple people to be there cooking and ready to accept cards and find the best hand to give out prizes. As far as food we need to provide meats. We can get hamburgers and hot dogs from Gordon Foods in Holland and I may be able to come up with some tables. I asked Bren to coordinate with Stephanie. I think together we can make this a ton of fun and with practice it can only get better.

Volunteers:
1.Glen
2.Kenn
3.AJ
4.Bren
5.Dave
6.Josh
7.Steven
8.John W.
9.
10......

[Southpaw]

I'll help where I can , as needed .

[Ruffuss]

Dustin Me too!!! I have a table and the pop-up. What type of food? Cheesey tato's ??. garden veggys?
YES SIR!! Stan, I'll Get right on that SIR!! We won't get into what Marine Corp, taught me to say to Army Brass.
Later Kenn

[Dustin]

Great glad we got a little response here. If Bren, Stan, And I can take care of the meats we will need some chips/dip/salads/veggies/deserts/etc. Also if we don't get enough of a response we may need to double up and have people handing out the cards and heading back to the track to get the cookout going. Hopefully we get enough people to have 5 hand out the cards then sort out the winners when we get back to the track and have 5 or so working on cooking and setting up.

[ghiastein]

I can bring food like chips and dip.

And yes if you need me I can pass out cards.

[Dustin]

We are going to need alot of Chips and Dip AJ like enough for at least 100 people. Last year I was told there was 80 people and this year is looking bigger

[bren]

You can count on me Dustin. I can pass out cards then head back to the track to help set up.
I have a call into Stephanie to work out details of doing this all the night before. I will keep you posted.

[vw1302]

OK, put me down, I will plan on either staying in a hotel that night, or camping at the track. Wife has to work, so I am FREE.

Also, I do have a BBQ I could bring for the cookout.

[vw1s]

Cori and I really want to help, but, we have a family event that night, and can't make it. I would be happy to help in any way possible but, won't be able to be there that night. Cori and I talked about doing a dessert, but, I would have to drop it off and leave. We would be happy to help at the show in whatever way we can.

[Dustin]

Cool I got you down Dave. Patrick and Cori if you can make a dessert that would be great but not necessary if its an inconvenience to you.

[bren]

We have approval to do this at the track. We will pay for Bug Run admission and get a wrist band for readmission Sunday. Track will loan us tables. They don't have a grill we can use so we will need people to provide those. We can start the poker run at the front parking lot at the track if we wish.

[74vwbaja]

If need be, I can help out with anything requested, as long as I dont have to drive my baja.. it hates the night.

[Dustin]

Good news Bren,

We need to get that route planned now.

Josh,

You do not need to drive your Baja if you cant at night but the people I want handing out cards need to have their cars so its easier for the participants to find them. You can help setup at the track and get the cooking started.

[74vwbaja]

ok that would work out great. If you want me to bring something let me know. I can stop at costco or GFS and buy bulk.

[Ruffuss]

Bren, Dustin , My grill is small but does an OK job of cooking. I'd be a grill watcher if needed. I do have a bigger grill but no way to haul it (won't fit in my truck, too tall) Let me know what you need. Later Kenn